1) Click on the Checks tab.
2) Select a Bank Account and Fiscal
Year if necessary, or accept the defaults. The selected bank
account balance will display on the top line with Bank Account and Fiscal
a. Check Number - If
FarmBooks is printing the check, the check number field will display “PRINT” and
the check number will be added when the check is printed. When
entering checks manually, “NEXT” will display in the check number field and when
you start entering the check number, NEXT will be overwritten. If NEXT is
left in the number, it will be replaced by the next check number in the Bank
Account record when the transaction is saved. To determine the next check
number that will be used by NEXT see Balances: Bank: Next Sequence
b. Check Date -
Enter the check date or choose a date from the calendar. Once a date has
been entered, it will be the default for additional checks until it is
c. Check Amount -
The check amount can be entered or calculated using the calculator button at the
right of the check amount field.
d. Pay to the Order
of - Type the name of the Payee or select a vendor from the drop down
list. Frequently used vendors can be defined in the Setup - External
Codes, Vendor window. If you want to use a vendor on a check, but have not
previously entered the vendor information, you do not have to close the check to
enter the new vendor. From the main menu, click Setup - External Codes -
Vendors. The vendor entry window will open on top of the check window so
you can enter the new vendor information. After you close the External
Codes window, the new vendor will appear in the check’s drop-down list and can
be used on the check.
e. Memo button -
Opens a window so you can add additional information.
Lines - Detail lines categorize expenses. Enter as many detail
lines as necessary to properly record the expense. As each detail
line is entered, the Amount Remaining is reduced by the amount of the detail
lines. When the Amount Remaining is zero, the total of all detail lines is
equal to the check amount.
There are two ways to enter
the detail lines.
• If you choose the
preference for Check Book Entry (see File menu - Preferences - Options
Tab) as a novice, then you will get the large detailed input screen.
• Otherwise you can
simply enter the information in the grid detail line without opening the
o Code Listing -
place the cursor in the ATIG/D code field and press Ctl-J or Ctrl-Enter to open
the ATIG code selection window. Choose an ATIG/D code and Click Apply to
add the code to the detail line.
Ctl-J or Ctrl-Enter when the cursor is in the following fields to
get a list of appropriate codes:
§ External code (Ext)
§ Enterprise code (Ent)
§ Quantity code (Qty
Income detail lines can be entered on a check if necessary. An income detail line will be
shown in red instead of black and the income amount will be added to the amount
remaining total. The same color scheme and logic will be used if an expense type ATIG/D
is used on a deposit transaction.
You can also choose the starting
field for each check in the Preferences setup (choose File: Preferences
- Options Tab, Starting Field). Starting field choices are:
• Bank Account